By Jim Smith, CPA-Dallas
Information form filings with the Social Security Administration (SSA) have a new due date. The 2016 Forms W-2, W-2AS, W-2CM, W-2GU, W-2VI, W-3 and W-3SS are all due Jan. 31, 2017, regardless of whether they are filed on paper or electronically. Extensions of time to file forms with the SSA are no longer automatic. One 30-day extension may be requested by filing Form 8809, Application for Extension of Time to File Information Returns. The form must include a detailed explanation of why additional time is needed and must be signed under penalties of perjury. The IRS has stated that extensions will only be granted if there are extraordinary circumstances or catastrophe. Extensions of time to file do not extend the time to provide W-2 forms to employees. This requires a separate extension that can only be requested by letter and is normally only granted for 15 days, unless a clear need is shown for a 30-day extension.
Public Law 114-113, Division Q, Section 201 requires Forms 1099-MISC that report nonemployee compensation be filed no later than Jan. 31, 2017. Forms 1099-MISC that do not include nonemployee compensation and all other Forms 1099 are due Feb. 28, 2017, if filed on paper or March 31, 2017, if filed electronically. The due dates for providing the 1099s to payees remain unchanged. Extensions of time to file 1099s are granted automatically by filing Form 8809. Extensions of time to provide forms to payees can be requested by letter and may be granted for a maximum of 30 days.
A chart of the new due dates for the 2017 filing season may be found at the following AICPA link: